![]() The benefits of having an Executive Assistantĭelegating tasks to an executive assistant is important because it allows you, as a leader, to focus on strategic tasks that require your expertise and strategic thinking.Evaluate your EA’s strengths and weaknesses.In this article, we want to show you the ins and outs of delegation: where to start, what tasks to delegate, and how to stay in control of your workload by delegating some responsibilities to your executive assistant. Increase productivity of your small business or office by better organizing your employees' tasks and time.One of the biggest productivity hacks for executives in the startup world is delegating effectively to an executive assistant. Looking for multi-user task management software? Try CentriQS complete task management solution for planning, tracking and reporting tasks, projects, and schedules. Generate payroll reports and submit them.Keep paychecks accurate and up-to-date.Ensure that employees are paid on time.Create, compile and maintain employee payroll records.File papers through separating and sorting them along with similar files.Be in charge of all administrative support work.Assist secretary in managing files and papers.Use computers and various software solutions to create and print out documents. ![]() Operate photocopiers, fax machines, scanners and other office equipment.Assist secretary in making records during meetings and conferences.Coordinate and distribute all incoming mail and email.Fax and email electronic documents and letters. ![]() Greet visitors and answer their questions politely.Always look all right and be dressed as required by the company’s dress code.Maintain a guest log at meetings and other events.Make records and notes during meetings and other events.Maintain and update other membership information.Design and maintain an annual list of planned events.Create and regularly update an annual schedule of general meeting, board meetings, and events.Ensure that all necessary supplies are ready for every upcoming meeting.Supply all authorized meeting attendees with copies of schedules and agendas.Maintain and coordinate schedules of other events.Keep and coordinate schedules and agendas of all general and board meetings.Motivate personnel through implementing employee development and motivation programs.Provide leadership and guidance to teams.Assist Office Manager in conducting meetings and conferences.Request Secretary for schedules and plans for various events, such as meetings, phone calls, etc.Resolve conflicts and misunderstandings between office employees.Report Office Manager on employee performance for further decision making and performance optimization.Make recommendations regarding cost saving policies.Review and verify accounts documentation.Review and interpret accounting and financial management policies.Conduct financial analysis and examine trends.Plan and control fund inflows and outflows.Develop plans for allocating financial resources.Formulate budget estimates in support of business objectives. ![]()
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